Shift Exception Report

The Shift Exception Report provides administrators and supervisors a view of punches that occur outside of defined shift rules, such as late arrivals or early clock-outs. This report is useful for monitoring attendance issues, identifying patterns of tardiness, and reviewing exceptions based on your configured shift settings.

Keep in mind that this report does not display absences when no punches are recorded.

Notes:

• Supervisors with the necessary permissions will see data for any employee assigned to their responsible departments.
• Administrators will see data for all employees on the account.
• This report is not connected to the Scheduling feature. If you are looking for a report on your Scheduled Shifts, see: Scheduling Report.

To run a shift exception report:

1. Log in to the uAttend cloud portal as an administrator or supervisor.
2. Click on the Reports tab.
3. Click the Shift Exception Report option from the list.
4. Adjust the date range if necessary.
5. Use the Departments drop-down to select which departments to include.
6. Use the Shift Codes drop-down to select which shift codes to include.
7. Print, email, or download the report using the corresponding icon on the top-right of the page.

Filter the Report

The Shift Exception Report includes several filtering options to narrow results.

Date Range

Click the Date Range to select one of the preset options or choose a custom start and end date.

• Last 7 Days
• Last 1 Month
• Last 6 Months
• Last 1 Year
• This Month
• This Year
• The Previous Month
• Date Range: Select a custom start and end date using the calendar.
• Reset: Resets the report back to the current pay period.

Departments

By default, all departments will be selected.

Click the Departments drop-down to select which departments to include in the report. 

Shift Codes

By default, all shift codes will be selected; the Shift Name will be displayed on the report.

Click the All Codes drop-down to select which shifts to include in the report.

Export or Email the Report

Print: Click the Print icon at the top of the report to print the report or save as a PDF file.

Email: Click the Email icon at the top of the report and select or enter the email address of who should receive the report, separating email addresses with a comma, including an optional message if desired.

Download: Click the Download icon at the top of the report to export a spreadsheet. All data will appear in a single sheet (formatting may vary based on your software settings).

• All reports will export in a .CSV format by default.  

Why Is My Shift Exception Report Empty?

If your Shift Exception Report does not show any data, this is usually expected and related to how shift exceptions are tracked.

Keep in mind:

• Shift alarms are required. The Shift Exception Report only displays data for shifts that have alarms enabled.
• The report is not retroactive. Exceptions will only appear for punches that occur after alarms are created. Data from dates before alarms were enabled will not display.
• Punches must fall outside the shift schedule. If employees punch in and out within the configured shift start and end times, no exceptions will be generated.
• Data may take up to 15 minutes to appear. Shift exceptions are processed on a short delay, so newly created exceptions may not show immediately.

If you recently enabled alarms, allow time for new punches to occur outside the shift schedule before running the report again.