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Configure Timecard Approval Settings Follow

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Aaron
  • Updated

uAttend's simple, yet effective timecard approval feature, which can be configured at the Employee, Supervisor, and Administrator level, can help significantly reduce costly reconciliation checks. A simple digital timestamp added to the timecard will show you that your staff has signed off on the totals prior to submitting payroll.

Notes:

  • If you've made any changes, click the Recalculate button at the bottom right of a timecard. 
  • When multiple approval levels are enabled, timecards follow a specific approval order: Employee → Supervisor → Administrator
  • Once a timecard is approved at any level, the timecard is locked. No changes can be made until it is unapproved in reverse order.
  • Edits to timecards cannot be made once the card is locked. An Administrator can "unapprove" a timecard if edits need to be made after the fact, the employee will need to approve their timecard again after the edits have been made.
  • Disabling the feature will automatically unlock all cards for all pay periods.
  • Employees can approve their timecards through automated emails or by logging into the web portal or smartphone app with a username and password and viewing their timecard. At least one of these options will need to be enabled before the employee will be able to approve their timecard. 

 

uAttend_timecard.approvals.gif

 

To configure timecard approvals for your account:

  1. Log in to the uAttend cloud portal with an administrator profile.
  2. Click on the Settings tab.
  3. Click the Communications tab.
  4. Click the EDIT button on the line for the Approvals option.  
  5. Click the drop-down menu and select the ON option.
  6. Click the SAVE button.
  7. Click the EDIT button on the line for the Require Admin Approval option (if applicable).  
  8. Click the drop-down menu and select the ON option.
  9. Click the SAVE button.
  10. Click the EDIT button on the line for the Require Supervisor Approval option (if applicable).  
  11. Click the drop-down menu and select the ON option.
  12. Click the SAVE button.
  13. Click the EDIT button on the line for the Require Employee Approval option (if applicable).  
  14. Click the drop-down menu and select the ON option.
  15. Click the SAVE button.
  16. Click the EDIT button on the line for the Timecard Approval Verbiage option (if applicable).  
  17. Enter the intended verbiage to appear on printed timecards.
  18. Click the SAVE button.

 

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