Pay Period Report

The Pay Period Report provides administrators and supervisors a summary of employee hours by pay code for a selected pay period. This report is ideal for reviewing total employee hours across departments, validating payroll data, and exporting employee hours to send to your payroll provider. You can filter the report by department or employee status, switch views to see hours or gross pay, and download, print, or email the report.

The report includes totals for the following pay codes:

• Regular (REG)
• Overtime 1 (OT1)
• Overtime 2 (OT2)
• Vacation (VAC)
• Sick (SIC)
• Other (OTH)
• Total hours

Notes:

• Supervisors with the necessary permissions will see data for any employee assigned to their responsible departments.
• Administrators will see data for all employees on the account.
• The Pay Period Report will only show employees who have data for the selected filters and criteria. If an employee has 0 hours for the period, they will not appear in the report.

If you have made updates to your account settings or to timecards - such as adding punches, holidays, or time off - and the changes are not reflected in your report, you may need to recalculate affected timecards(s).

To run a pay period report:

1. Log in to the uAttend cloud portal as an administrator or supervisor.
2. Click on the Reports tab.
3. Select the Pay Period Report.
4. Adjust the pay period if necessary.
5. Use the Departments drop-down to select which departments to include.
6. Use the Status drop-down to filter for active employees, archived employees, or both.
7. Change the View to view hours by employee and/or gross pay.
8. Print, email, or download the report. 

Update the Pay Period

The date ranges for this report mirror your account's established pay period. You can move between pay periods by:

• Clicking the Arrows around the date range, or.
• Clicking the date range itself to quickly jump to a specific pay period from the drop-down list.

Filter the Report

Departments

By default, all departments are selected.

1. Click the Departments drop-down.
2. Check or uncheck the departments you want to include or exclude.
3. Click Apply to update the report.

Employee Status

Use the Status drop-down to select which employees appear in the report:

• Active
• Archived
• Both

Change the View

The Change View drop-down includes two columns: View Hours By and View Data By. You can use these options together to change how the Pay Period Report is organized and what type of totals it displays.

View Hours By Department or Employee

Department: Groups the report by department and any employee who worked hours in a department is listed under it. If an employee worked in multiple departments, they will appear under each department where they recorded hours.

Employee: Groups the report by employee appears with their hours broken out by department.

View Data By Total Hours or Gross Pay

Total Hours: Shows the total hours worked per pay code and the grand total of all hours in the report.

Gross Pay: Shows the gross pay per pay code as well as grand totals (pay) for employees with an hourly rate. Employees without an hourly rate still appear, but pay fields will be blank.

Export or Email the Report

Print: Click the Print icon at the top of the report to print the report or save as a PDF file.

Email: Click the Email icon at the top of the report and enter the email address of who should receive the report, separating email addresses with a comma.

Download: Click the Download icon at the top of the report to export a spreadsheet. All employee time card data will appear in a single sheet (formatting may vary based on your software settings).

• The report will download based on the format you have set in the Export Settings; you can change the format for the exported report using the custom export options.

If you would like your exported report to display the gross pay, be sure to select an export option in the custom export settings of the account that includes gross pay.

Tip: The default CSV (Excel) as well as the CSV (Excel With Hours and Pay) options both include gross pay.